Quick & Easy Solution to Convert OST to PDF Format

What Makes Convert OST File to PDF a Greater Option?

Converting OST to PDF is not just a format change; it is about keeping your emails secure, accessible, and ready for any purpose. It keeps your data safe and usable, no matter what happens to your Outlook account. Here are more reasons:

• A PDF can be viewed on any device without needing Outlook.
• PDF files are simple to print, share, or read whenever you need them.
• It protects emails from accidental loss or corruption.
• PDF files are Ideal for saving legal, business, and personal records.
• It is suitable for saving important messages for the long term without worrying about format changes.

Distinct Approaches to Convert OST to PDF

You can convert OST files to PDF by using distinct approaches. If Outlook is working with your account, you can save emails as PDF using its built-in option. But if the OST file is not connected to Outlook, you will need special software to convert it easily. Let’s explore the methods:

Manual Techniques to Export OST to PDF

If you want to access your OST file in Outlook, you can use a built-in feature to save emails as a PDF. These methods work well for a small number of emails but may take more time for large files. Let’s see the manual methods:

Method 1: Save Outlook OST Files to PDF Using Outlook Feature

This is one of the easiest ways to save a single email from Outlook as a PDF using the Save As option. Now, follow the steps:

1. Firstly, start Outlook on your system.
2. After that, select the email you want to convert.
3. Further, go to File > Save As.
4. To proceed, select a location and save the file in HTML or TXT format.
5. Meanwhile, open the saved file in a Web Browser or Microsoft Word.
6. Later, press Ctrl + P and choose Microsoft Print to PDF as the printer.
7. Lastly, select Print, then save the PDF to your chosen folder.

Method 2: Convert OST to PDF Using Microsoft Word

If you only need less number of emails in PDF format, you can copy their content into Word and save them directly as PDFs. This can be done as follows:

1. Firstly, in Outlook, open the email you want to save.
2. Afterward, select the email text and press Ctrl + C to copy it.
3. Meanwhile, start Microsoft Word and press Ctrl + V to paste the content.
4. Further, go to File > Save As.
5. Later, from the Save As Type menu, select PDF.
6. Lastly, select a location and hit Save.

Method 3: Directly Convert OST File to PDF

If your computer has the Microsoft Print to PDF feature, you can quickly turn an email into a PDF without any extra steps. Steps can be defined as:

1. Firstly, start Outlook and select the email you want to convert.
2. Then, press Ctrl + P to open the print window.
3. Meanwhile, from the list of printers, select Microsoft Print to PDF.
4. Finally, select Print and select a location, give the file a name, and hit Save.

Limitations of the Manual Methods 

• There are high chances of data loss and require extra effort to implement.
• These methods do not support multiple conversions; you have to save emails one by one.
• It takes a lot of time to transfer OST to PDF when dealing with larger mailboxes.
• Manual techniques require an active Outlook profile connected to the OST file.
• These methods are not suitable for non-technical users because they require multiple steps to implement.

Automated Solution to Convert OST to PDF

If your OST file is inaccessible, corrupted, or too large for manual conversion, using a professional tool is the best choice. One trustworthy option is the OST to PDF Exporter, which can directly transfer OST files to PDF without needing Outlook. This tool has a user-friendly interface so that anyone can use it easily, and also maintains your folder structure, attachments during the conversion. It also provides features like removing duplicates, date filtering, and more. 

Now, the Procedure can be followed to complete the process:

1. Initially, download, install, and start the OST to PDF Converter on your computer.
2. Afterward, press the Select Files button and add your OST file(s), then select Open > Next.
3. To proceed, from the folder tree, select the items you want to convert and select Next.
4. Meanwhile, select PDF as the saving format and set the location to store converted files.
5. Further, apply additional features for customization.
6. Finally, select Convert to start changing your OST file into PDF format.

Conclusion

Converting OST files to PDF is a smart way to keep your important emails safe, shareable, and accessible on any device. Manual methods can work for a smaller number of emails, but they are not practical for large, inaccessible, or damaged OST files. So using a professional tool is faster, safer, and maintains every detail, including attachments and formatting. That’s why users also prefer to choose an expert tool to convert OST to PDF to secure their Outlook data in a PDF format.

Frequently Asked Questions

About The Author:

Lovely Baghel

As a content writer, I specialize in Email Migration, Data Recovery, Email Backup, and File Management. I have been writing professionally for two years now. There is so much information available in this field that I am intrigued by the newer technologies and techniques.

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