MS Access Database is an application that is used to create, format and manipulate data files. Here, a user can store files for future references and manage records. As older files are always important in business fields, school management, and office purposes, these files must be backed up once a month so that no record files get damaged and remain as new thereafter. To save the crucial MS Access database files from corruption/damage and accidental deletion, Let’s take a look at various methods to backup & Restore of MS Access Database.
Things to Remember while working with MS Access Database :
- If in the case database file is an archive file and is often used for reference purposes, then the user must create breathe backup for archive files if the data is modified.
- When the database is frequently in Access and is certain with occurring changes, then backup your Access files regularly.
- If the database is authorized to more than one user, then generate an extra backup copy of DB file after structural modification.
How to Backup Microsoft Access Database file Manually?
- First, Open the database file you wish to create a backup file for.
- Now, In the File menu and go to Save As tab.
- Next, in File Types menu, hit Save Database As option.
- In the Advanced tab, go to Back Up Database option and select Save As option.
- In the Save As dialogue box, check the names of database files you wish to backup.
Note: A user can change the name the DB file accordingly. Remember, the name displayed will be the name of the database as well the date will remain the same.
In the end, select the type of the file, you wish your DB backup file should be saved as and Save.
Follow the below- mentioned how-to methods to Backup & Restore of MS Access Database.
Split Database files
A database which is split into two halves which together are known as Split Database. It contains two files naming Backend and frontend database file. Back-end contains data items like tables. Whereas, Front-end file contains reports, query links, back-end DB, forms, etc. Backing up the split database without any help is a time-consuming process. Back-end data is the main data file, everyone should generate a backup for. Also, one can create a backup for front-end while modifying the structural design.
By Backing up Back-end Database
Note: Users must start the backup process before as they won’t be able to access that database file during the process execution.
- Go to MS Access( for opening back-end database file only).
- Now, go to the Open Other Files -> Computer -> Browse and select the back-end file you wish to create a backup for.
- Next, hit the arrow next to the Open button, then click Open Exclusive tab.
- Go the File menu and click Save as.
- In the File Types menu, click Save Database As.
- In the Advanced tab, go to the Backup Database and click Save As.
- Under the Save As option, go to the File name box, review the name of DB backup file.
- Next, Browse the location where you wish to save the back-end Database file backup in the system and hit Save.
By Backing up Front-end Database
After changing the structure of Front-end database, follow the steps mentioned below.
- At first, go to the File Types, then click on Save Database As option.
- In the Advanced tab, press Back Up Database->Save As option.
- In the Save As tab, select the file for backup.
- Next, select the file type you wish to store your backup file in and click Save.
For Restoring Access Database Files
An individual can only restore a file if he/she has already generated a backup file of the original Access file.
- First, open the File Explorer then navigate the backup file you recently created.
- Next, copy the file to the user-defined location from where you wish to replace the corrupted/missing database file.
For Restoring of Objects in MS Access Database
- First, go the database you wish to restore.
- To restore a missing object, skip to the third step. Also, to replace the object that includes damaged data or has a functioning problem, then follow the below-mentioned steps:
- In case you wish to differential the restored object from the original one, you can rename it.
- Remove the object you wish to replace.
- Hit the External Data -> Import & Link ->Access.
- In the Get External Data-Access Database pop-up box, Navigate the backup database file then Open it.
- Next, select ‘Import tables, queries, reports, forms, macros, & modules’ into the present database then click Ok to proceed further.
- In the Import Objects dialogue box, select the type of object you wish to restore.
- Now, select the Object and look for the importing options under Import Object pop- up box.
- Next, go to the Options tab and select the ‘Object and Settings’ tab and hit Ok to restore objects.
The above standard approach is way more time consuming than any other third-party solution. Third-party solutions are easy to approach which gives optimized results within less time duration. One such approach is MS Database Access Recovery. The utility claims to repair corrupted MDB and ACCDB files of MS Access Database quickly. Also, it offers backing up OLE and MEMO data, restoring BLOB data, offers two modes of recovery, and is widely compatible with most versions of Windows OS.
To Backup & Restore of MS Access Database, we have discussed how-to strategies to tackle the situation. A manual approach can become messy after a certain duration. Whereas, the professional solution tends to work within a couple of minutes without following any procedural quest. I hope you find this tip helpful.