Updated on November 15th, 2022
Microsoft! The word itself means reliability. If you are a common computer user, when you hear this word, the first thing that strikes your mind is Microsoft Windows (it could be any version). If you are a user having more than average computer skills, you may complete it by saying Microsoft Office. When we talk to Microsoft Professionals, they get deep into other productive programs of MS Office like MS Access.
You are right! I am talking about Microsoft Access in this article and will try to explain why we use MS Access, its common errors if corrupted and solutions to repair corrupt MS Access databases.
Note – This is an in-depth article (lengthy article) to serve the solution to repair corrupt Access Database file. Please read the article carefully and till end, for the best solution.
MS Access, which is also known as MS Office Access, is a database management system introduced by Microsoft. It combines a graphical user interface (GUI) and other software development tools with the relational Microsoft Jet Database Engine. It is widely used as a Database Management System in most MNCs and big organizations.
High-level corporate industries and organizations deal with a huge amount of data every day. They have thousands of employees reporting daily and millions of reports and transactions flow. All such data have to be managed in such a manner that users can fetch any form of data or detail from that cluster easily. MS Access provides a Data management System that gives users the flexibility to update, remove or edit any information, whenever required. It also allows users to create queries, tables, reports, forms, macros, and VBA modules which cover the front-end (load/entry) and back-end (reporting/maintenance). It also provides security to the data as the data is saved in an encrypted form which can only be decrypted by authorized personal.
MS Access is also used by software developers and data architects to develop application software. When a user works on MS Access, the database is created into two formats.
I have also mentioned in my previous articles that whenever we deal with computers and where crucial data is a major concern, corruption often occurs if we neglect minor issues or sometimes without our knowledge. No computer file is immune to data corruption, and there have been several reasons why an access database may get corrupted.
Virus: This is the most common reason behind any file corruption. You may not realize that a virus transmitted from any external storage media or an infected website could replicate in the background and makes changes in the file attributes, and formats or even deletes the file from the computer. When you run any program like MS Access, the crucial file that supports the linking of the database or the database itself is corrupted.
Improper Shutdown: It is very rare that a computer that is used to manage such a huge database management system, runs without a power backup (Online UPS). But sometimes if the power backup fails, all the devices including the Access Database server will lead to improper shutdown. During this failure, if there was any work being performed on the database, the whole Access database may get corrupted and inaccessible.
Program Force-Exit: Due to multiple programs running on the computer at the same time, your computer might get hung or unusable for a while. During this session, if you forcefully exit MS Office Access, your database might get corrupted, and then you’ll require to repair access database file.
If you had an accidental loss of data, the Access database is usually corrupt after you perform data recovery using any data recovery software. Other issues like disk failure, Improper data synchronization can also be a reason behind corruption, and therefore we need a trusted solution to repair MS Access Database.
So above is the list of common errors an MS access user faces during database corruption
There are a couple of solutions to repair Microsoft Access Database from severe corruption. Either you may go with a paid tool to save time and energy, or you may go with an inbuilt solution or a manual solution to repair Access Database file.
You can repair Access database using an Access Database Recovery tool which is developed by one of the finest software developers in the email and database management industry. I am recommending this tool as SysInfoTools also specializes in after-sales service whereas many other software providers fail.
They also provide a Command Line Interface (CLI) version to repair corrupt Access Database file. This version is provided on demand and you may contact them for the same.
Besides this, if you want to recover from Access Database corruption, you may use the built-in Compact and Repair feature by MS Access. You may also use this feature if your Access Database file becomes large as it can compact or reduce the size of the database safely and the content in the database remains intact.
How to Repair Access Database using Compact and Repair Feature (Access 2010)
Access 2010 is my current version so the location might differ a bit if you are using any other version of Access.
You can also perform compact and repair using a VB code and perform the operation in a single click, below is the VB code.
Application.CompactRepair SourceFile, DestinationFile [, LogFile]
‘SourceFile = File to be compacted/repaired
‘DestinationFile = the new compacted/repaired file
‘LogFile = Optional (boolean) whether a log file should be created
You have another option besides the Compact and Repair Database feature. You may also try to import your corrupted database file into a new database. To do this, you need to create a new blank database and follow the steps below.
Import a corrupt database into a fresh Database file in MS Access 2010
So this is how you can repair corrupt Access Database file using a third-party inexpensive tool and other manual techniques to recover from Access database Errors and restore the database to a healthy state.
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