Updated on June 5th, 2023
Microsoft Outlook is used to store private information such as Emails, Calendars, Task, Contact, Notes, Web, and Journals. The Number of Outlook.com users till 2018 is 400 million worldwide. The numbers are increasing day by day. 75 million users using the Microsoft team actively.
If your IMAP Outlook 2016 account is full and there is no space for further storage then you must be looking for the methods to archive IMAP email Outlook 2016. Now, you can create free space in your IMAP mailbox without permanently deleting data.
This article will help you to create space in your IMAP email client. Let’s start with the various strategies to archive IMAP emails.
Use Import/Export option to archive IMAP email Outlook 2016. Follow the below-described steps to understand the procedure.
Create the Archive Data-File in Outlook
To have a local folder location/data file in Outlook for archiving email messages – you should follow the below steps.
Your archive location has been created, now copy messages from IMAP mailbox. When you store messages to Outlook, then it will be removed from the IMAP mailbox.
Now, use the auto-archiving facility in Outlook by selecting the File menu and the Menu for Cleanup Tools, then choose Archive.
Choose the folder that you have to archive – you can set a date range to archive messages and choose the data-file location. Click Ok to automatically archive messages for the chosen folder/date-range.
Limitations of IMAP Emails
Above methods have many limitations, to overcome the drawback of the above methods, use IMAP Email Backup Tool. This software can backup IMAP emails to computer, Outlook, Gmail, Yahoo, Office 365, Thunderbird, Live Exchange, AOL.
Software can convert bulk of files in a single click. This tool has better security and simple GUI, that’s why novice users do not find difficulty in migrating.
Prominent Features of the Tool
Now, you have acknowledged the solution to archive IMAP Emails on-premise system. We have given brief descriptions of Outlook and various solutions. You can try to backup IMAP email locally by using the first method, but it has some limitations. Therefore, we would like to recommend you to use IMAP Email Backup software. It provides better security and an easy interface to archive IMAP mailbox.
Please ask your further queries and give your valuable feedback too.
About The Author:
As a content writer, I specialize in Email Migration, Data Recovery, Email Backup, and File Management. I have been writing professionally for two years now. There is so much information available in this field that I am intrigued by the newer technologies and techniques.
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