Methods for Export Emails from Google Workspace to Your PC

Why Do Users Wish to Export Email Google Workspace?

There are multiple reasons to migrate emails from Google Workspace, let’s dive into all of them one by one:

• Users migrate emails from Google Workspace to access the emails even offline.
• Exporting emails from Google Workspace is important to avoid accidental deletion.
• By exporting emails, you can share them to multiple devices and platforms.
• You can save your data from unauthorized access by exporting your emails locally.
• Data loss can be prevented by creating a backup of your emails.

How Do I Export All Emails From Gmail Workspace?

Here in this section, we will understand some manual methods and a professional tool to export emails from Google Workspace. So, let’s begin with understanding manual methods first.

Migrate Google Workspace Email Using Google Takeout

Let’s dive into the steps to export Google Workspace email with the help of Google Takeout:

1. Firstly, log in to your Google Workspace account.
2. Next, click on Manage your Google account option.
3. Then, hit the Data & Privacy option and select Download your data.
4. Now, it will take you directly to the Google Takeout page.
5. Further, deselect all the options and later select the Mail option.
6. Afterward, you can also click on All Mail Data Included to customize your backup settings.
7. Subsequently, click on the Next Step and choose the file type and file size.
8. Ultimately, hit the Create Export option to export email.

Use Admin Console to Migrate Emails from Google Workspace

1. To begin, click on https://admin.google.com/ to open Admin Console.
2. Then click on the < option and then click on the Tools option.
3. Next, in the tools option, select the Data Export option.
4. Later, hit on the Start Export option to begin the backup process.

Disadvantages of Using the Manual Method

Below mentioned are some of the common disadvantages faced while using the manual method:

• This method can’t be effective for non-tech users.
• There are chances that all your data can be lost.
• Non-tech users may find it difficult to perform.
• This method has a very lengthy process and thus takes a longer time.
• It might not give 100% accurate results to the users.

Export Emails From Google Workspace Professionally

Google Workspace Backup Tool is the most prominent tool to backup all the Google data like Gmail, Drive, Sheets, Contacts, and Calendars. This tool exports Google Drive files directly to your system. It provides the option to export Gmail to various file formats and email clients. It also enables the user to remove duplicate emails effectively. With the help of this tool, you can migrate from G Suite to Office 365. Also, it is widely supportable with the latest and old versions of Windows OS.

Working Steps to Migrate Google Workspace Email

Here are the steps of the tool to export emails from Google Workspace:

1. In the first step, install, run, and open the Google Workspace Backup Tool.
2. Later, click on Backup Google Workspace Email only and hit the Continue button.
3. Next, select the option Browse CSV file and select CSV files from the system.
4. After choosing CSV files, tap on the Next button.
5. Now, a pop-up will appear to enable your IMAP settings, later hit OK.
6. After that, click on the Email Clients option and hit the Continue button.
7. Further, choose Gmail as a saving option and provide the credentials.
8. Afterwards, hit the Login tab and it will redirect you to the login page.
9. After the successful authentication, now you can choose filters if you want.
10. Now, click on Next and finally hit the Start Migration option.

Wrapping Up

Backing up emails is very crucial if you want to access them offline or want to share them with multiple devices. Therefore, in the above guide, we have explored some methods to export emails from Google Workspace. Both the manual and professional techniques are explained well in the blog.

Frequently Asked Questions

About The Author:

Ashutosh Kumar Jha

As a content writer with a strong focus on Email Migration, Data Recovery, Email Backup, and File Management, I bring over five years of professional experience. My passion lies in exploring the latest advancements and techniques within these domains, driven by a constant excitement for emerging technologies.

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